Draft: Minutes, An AGM and Ordinary Meeting

ARTMAP ARGYLL
MINUTES OF AGM AND ORDINARY
MEETING

GREY GULL ARDRISHAIG: MONDAY 3 NOVEMBER 2008. 7.00 PM

CHAIR: CLARE MCNIVEN
MINUTES OFFICER: FRASER MACIVER

PRESENT: Libby Anderson, Rebecca Barnett,Susan Berry,Kirsty Brady,Lesley Burr, Melanie Chmielewska, Alexander Hamilton,Polly Hamilton,Karen Liversedge,Fraser MacIver,Wilma MacKenzie, Clare McNiven,SianMacQueen,Louise Oppenheimer, Rebecca Pine, Norman Rea, Lizzie Rose, Jane Smith, Ann Thomas, Jane Walker.

APOLOGIES: Morag Docherty, Stuart Herd, Richard Kennedy,Kathleen Russell, Robert Walker.

AGENDA:

The Chair, Clare McNiven opened the AGM , by setting out the agenda suggesting that the contents of the AGM be covered first and the ordinary meeting second. All present concurred with this.
The Chair went on to say, that as this was ArtMaps first Annual General Meeting, there were no previous minutes to be read.

ITEM 1.TREASURERS REPORT:

Sian MacQueen presented a complete and comprehensive written breakdown of all expenditures to date, and a complete balance sheet detailing in figures the Income, Ependiture and Closing Current Balance of £692.59.
At this point ,Clare asked the assembled company if they had any queries for Sian regarding the treasurers report. There were none, and the meeting agreed generally that it was clear and concise. Louise Oppenheimer thanked Sian personally for producing the report which was reiterated by Clare and the company in general.

ITEM 2. ELECTION OF OFFICE BEARERS:

CHAIR: The election of office bearers for ArtmapArgyll began with Sian MacQueen proposing Lesley Burr for the office of Chair. This was seconded by Lizzie Rose. Clare asked Lesley if she would accept this post , and Lesley agreed to take the post for one year.
The subject of a Vice Chair was then raised, and it was generally felt that this would be useful in the instance of the acting Chair being absent. Wilma MacKenzie proposed Alex Hamilton as vice Chair and this was seconded by Karen Liversedge. Alex agreed to being Vice Chair when necessary.

TREASURER: Lizzie Rose proposed Clare McNiven as Treasurer, and this was seconded by Jane Walker. Clare accepted this post.

MEMBERSHIP SECRETARY: Lesley Burr proposes Sian MacQueen be secretary in charge of membership. This office was discussed informally , and the motion was seconded by Louise among others concurring, and Sian accepted this post. Given the enormity of the job and working in tandem with the appointed secretary.



SECRETARY: Fraser MacIver proposed Jane Walker for the position of Secretary, Jane declined this motion as she had too many other obligations, and Fraser then proposed Louise Oppenheimer, informally for the same post. This was then reinforced formally , by Clare and Sian, who mutually proposed Louise wholeheartedly, this was seconded by Lizzie Rose. Louise accepted the office of secretary.

MINUTES SECRETARIES/OFFICERS: Clare felt that two minute secretaries would be necessary. While Fraser felt that minute taking should be performed by multiple members on a rolling alternate basis, he would be happy to take minutes in turn with one, but preferably more various members. Sian proposed Fraser as one of the minute secretaries, this was seconded by Louise. Fraser accepts this post. Sian then went on to propose Karen Liversedge as another candidate for minute secretary. This was seconded by Lizzie Rose, (a dab hand at seconding by now)...Karen accepts the post for minute secretary working alternately with Fraser.